Managed Print 101 Guide: The Key to Smarter, Safer, and More Efficient Printing

Reduce costs, improve security, and boost productivity with Fraser.

If printing feels like a constant drain on your time, budget, and resources, you’re likely not getting the return you deserve. Hidden costs, outdated devices and supply chaos can quietly eat away at your efficiency and bottom line.

But what if managing your print environment didn't have to be so complicated?

Managed Print Services (MPS) is a smarter way to handle printing. It starts with understanding where you're losing money and time, like unnecessary printing, energy-wasting devices and chaotic supply orders. From there, it's about creating a streamlined, efficient process that works for you.

With the right approach, you can:

• Cut costs by reducing waste and gaining visibility into your print usage.
• Free up time with proactive support that eliminates distractions and downtime.
• Enhance security to protect sensitive information across your devices.
• Make a greener impact by reducing energy and supply consumption.

Improving your print environment doesn't have to mean big overhauls or extra headaches. Small changes can deliver real results, helping your team focus on what really matters.

What are Managed Print Services?

Managed Print Services simplify how you manage your print environment. It starts with understanding your current setup. By identifying what works and what doesn't, we can then optimize your devices, workflows and processes to make printing cost-effective, secure and hassle-free.

How MPS Works

MPS starts with a deep dive into your current print setup—analyzing usage, costs, and inefficiencies. From there, you get a tailored plan that removes waste, reduces expenses, and ensures your print environment works seamlessly.

Key Components of MPS

• Monitoring: Track print usage to identify areas of waste.
• Supply Management: Ensure you're never out of toner or supplies.
• Cost Tracking: Gain visibility into your printing expenses.
• Proactive Maintenance: Prevent downtime with regular device monitoring.

Benefits of Managed Print Services

How Can MPS Help Your Business?

Why struggle with rising costs, inefficient devices, or print-related downtime? Managed Print Services empowers you to simplify your print environment, boost productivity, and save you money where it matters most.

• Cost Savings: Businesses that optimize their print environments can save up to 30% on average. With MPS, you can eliminate unnecessary printing, avoid overordering supplies and replace inefficient devices.
• Increased Optimization: Automated workflows and proactive support reduce downtime and minimize distractions, so your team stays focused on high-value work.
• Environmental Impact: Reduce waste and energy usage while aligning with your company’s sustainability goals.
• Enhanced Security: Protect sensitive information with secure print practices and ensure all networked devices meet your organization’s, and industry, security standards.

How Managed Print Services Save Money

Print costs often add up in unexpected ways—from over-ordered supplies to high energy consumption from older devices. Managed Print Services (MPS) help you take back control by reducing waste, improving visibility, and managing costs more effectively.

Where MPS Makes a Difference:

• Print Volume: By tracking and analyzing usage, MPS helps remove unnecessary printing and enforces print policies.
• Supplies: With automated tracking and timely delivery, you’ll avoid overstocking—or worse, running out of essentials like toner.
• Device Consolidation: Replace outdated, inefficient printers with a right-sized fleet of high-performance devices, lowering maintenance costs and reducing energy consumption.

Ready to cut costs and streamline your print setup?
Schedule your Free Managed Print Assessment with Fraser and see how much your business could save with a smarter, more efficient print strategy.

Our Unique Approach to Managed Print Services

A Smarter Print Strategy Starts with Your Goals

You know your business better than anyone. That’s why real results start with solutions designed around your needs, not someone else’s template. Fraser’s Managed Print Services are built to empower you to cut costs, protect data, and keep your team moving without disruption.

Here’s how we help you lead the change:

• A Plan Built Around You: Every business has different priorities. Whether you're looking to reduce costs, improve workflows, or strengthen print security, we’ll help you create a custom plan that fits your goals. No guesswork, no cookie-cutter solutions.

• Less Downtime, More Productivity: Our Global Support Center monitors your devices 24/7 all year round. We spot potential issues before they cause slowdowns and provide proactive maintenance so your team stays focused and efficient.

• Technology You Can Count On: We partner with trusted brands like Sharp, Canon, and Lexmark to provide reliable, secure printers that support your daily workload with ease.

See what’s possible when you take charge of your print environment.
One local manufacturer recently streamlined their print operations and cut unnecessary costs with Fraser’s support.

Ready to Lead Your Print Transformation?

Fraser’s Managed Print Services are designed to help you save money, work smarter, and stay secure — all on your terms.

Schedule your Free Print Assessment and start building a printing environment that works for you.

Common Managed Print Services Myths: Debunked

There are a lot of misconceptions about Managed Print Services. Let’s clear a few of them up and help you make confident, informed decisions.

• Myth: "Managed Print Services are only for large businesses."

  Reality: Managed Print Services are scalable. Whether you're a small business, a growing company, or a large enterprise, the right solution can adapt to your needs and budget.

• Myth: "Managed Print Services are too expensive."

  Reality: Managed Print Services often help businesses save up to 30% by eliminating unnecessary printing, reducing energy use, and optimizing workflows.

• Myth: "MPS takes control away from my team."

  Reality: Actually, it gives your team more control. With detailed reporting, automated processes, and user-friendly dashboards, you'll gain full visibility into usage, costs, and device performance.

• Myth: "I’ll have to replace all my printers."

  Reality: Not at all. Managed Print Services start by assessing your current equipment. If your devices still meet your needs, we integrate them into your plan. We only recommend upgrades when it makes sense to improve efficiency, cut costs, or enhance security.

• Myth: "MPS is just about managing printers."

  Reality: It’s much more than that. Managed Print Services include workflow optimization, automated supply management, proactive device maintenance and robust print network security to protect your data.

Managed Print Services can deliver real value for businesses of all sizes and industries.

Still have questions? Talk to a Fraser expert today and find out how MPS can work for you.

FAQ about Managed Print Services

Still have questions? We’ve answered some of the most common ones to help you.

Q: How does MPS reduce costs?

A: Managed Print Services eliminate inefficiencies, optimize workflows, and ensure you're only paying for what you need. Many businesses reduce print-related expenses by up to 30%.

Q: Is MPS secure?

A: Yes. A strong MPS program prioritizes data protection with features like user authentication, secure print release, and networked device management to keep your information safe.

Q: What size businesses benefit from MPS?

A: Businesses of all sizes can benefit—especially those looking to reduce costs, improve productivity, and strengthen document security. You don’t need a large printer fleet to see real results.

Q: What happens if a printer breaks down?

A: Fraser monitors your devices proactively to prevent issues before they disrupt your team. If a breakdown does occur, our award-winning technicians respond quickly to minimize downtime and keep your business running smoothly.

Q: How does MPS help with sustainability?

A: MPS helps reduce your environmental footprint by eliminating unnecessary printing, consolidating energy-hungry devices, and enabling recycling for toner and supplies. We also support digital workflows where possible to reduce paper usage.

Q: What happens if my business grows or our printing needs change?

A: Managed Print Services are built to scale. As your business evolves, Fraser adjusts your MPS plan to ensure your print environment stays efficient, secure, and cost-effective.

Still Have Questions?

We’re here to help. Contact Fraser today to speak with a print expert or schedule your free consultation.

Getting Started with Managed Print Services

Take the First Step Toward a Smarter Print Environment

Ready to take back control of your print setup? Here’s how Fraser makes the transition simple, strategic, and stress-free.

Step 1: Your Free Print Assessment

We begin with a no-obligation assessment of your current print environment. Our MPS experts review device usage, supply spending, and workflow inefficiencies to uncover opportunities to reduce costs, improve security, and boost productivity.

Step 2: Custom-Built Solution

No two businesses are the same, so we don’t believe in a one-size-fits-all approach. Instead of a rip-and-replace model, we design a solution around your needs. Whether that means consolidating devices, upgrading outdated technology, or implementing secure printing practices, we’ll build a plan that supports your goals.

Step 3: Hassle-Free Deployment

Fraser handles everything—from device setup to team training. Our project managers and MPS analysts work behind the scenes to ensure a smooth transition with minimal disruption to your day-to-day operations.

Step 4: Ongoing Monitoring and Support

Once your solution is live, our Global Support Center takes over. We proactively monitor your devices 24/7, address potential issues before they become problems, and automate toner delivery so you never run out.

Step 5: Continuous Optimization

As your business grows, your printing needs will evolve. Fraser stays by your side with regular performance reviews and plan adjustments to ensure your Managed Print Services solution continues to deliver maximum value.

Why Choose Fraser for Your Managed Print Services Program?

1. Experience You Can Trust: Over 50 years of helping businesses optimize their print environments.
   
2. Top-Tier Technology: Authorized dealer for Sharp, Canon, Lexmark, and other industry leaders.
3. Customer-First Approach: We measure success by your results and build solutions that grow with your business.

Start Your Transition Today

With Fraser’s Managed Print Services, moving to a more efficient, secure, and cost-effective print strategy has never been easier.

Schedule your Free Print Assessment and take the first step toward transforming your business.